Event Rules

EVENT RULES ARE APPLICABLE TO ALL PARTICIPANTS

The following event rules and guidelines are intended to help produce and direct a large scale event, to ensure the safety of all participants, to meet the requirements of local government permits and to be compliant with applicable USA Track & Field (USATF) regulations for participant performance records and event liability.

Participation

  • Registrants must be capable of completing the full distance, start line to finish line, within event time requirement of 49 minutes (18:00 per mile pace).
  • To register, participants must be 8 years of age or older on event day.  Registrants under 18 years of age must have the registration form completed by a parent or legal guardian permitting participation.
  • Each participant must read and agree to an event waiver before participating in the event. A parent or legal guardian must complete the registration form and agree to the event waiver for registrants under 18 years of age.
  • The event time requirement and age minimum apply to all forms of entry and event participation.
  • Any participant seeking accommodation in respect of a disability must submit a written request to the Event Registration Manager. Email your request to info@runforveterans.com.
  • Participant event number bibs and timing devices are specific personal identifiers and may not be exchanged with or transferred/sold to any other person. Sale, trade and/or transfer of race entry/bibs and timing devices are strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events. All entry fees are non-refundable and may not be deferred toward a future event. Registration closure is determined and announced when event participation reaches the established participant capacity.

Event day

  • Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, fire and police officials, security officers and city officials throughout the duration of the event.
  • All participants are expected to conduct themselves in a professional and courteous manner towards the community and their fellow participants during their participation in the event. This means, for example, alcohol consumption, urinating or defecating in public except in designated toilet facilities, participant obstruction anywhere on or near the course shall be strictly prohibited unless facilitated by the event. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
  • Every participant shall be provided with an event bib number, which shall be clearly visible on the torso (and back when applicable) of the participant’s outermost layer during the event. The event bib number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate bib number.
  • The use of music devices (e.g. iPods) is permitted during the race. The use of cell phones, video devices, cameras or similar devices by participants while in the event is strongly discouraged, and event officials reserve the right to disqualify any participant using such devices who poses a safety hazard on the course.
  • The use of wheeled devices by participants or any other person authorized to be on the course shall be strictly limited to (a) authorized and registered wheelchair participants and (b) authorized course marshals or pacers on bicycles. Baby joggers are permitted on the course.
  • Participants must begin the event during the official recognized starting time. The course will remain secured until the 18:00 per mile pace official end vehicle crosses the finish line. At that time, the event is officially concluded. There will be no traffic protection or on course support.
  • Participants are advised for health reasons, and to protect the safety of other competitors, not to consume alcohol while running. They must abide by all Village of Burr Ridge alcohol use rules and regulations. Event reserves the right to disqualify any runner who poses a risk to themselves or others.

The start

  • All participants are responsible for knowing the race’s start time.
  • Participants shall assemble for the race based on their expected pace per mile.
  • All participants must be positioned behind the official start line and timing mat prior to the race start.
  • The start area will close when the last runner crosses the start line. Once the start area is closed, runners will no longer be able to start the race.

Course monitoring

  • Any participant who refuses to obey the directions of event officials, including fire and police officials, city officials or course marshals, or who conducts himself/herself in an unsportsmanlike manner, or who is offensive by action or language to officials, volunteers, participants or spectators may be disqualified by the event and from future participation at the discretion of race officials.
  • No participant, after leaving the course, shall be allowed to rejoin the race either for the purpose of gaining a place or to pace or to assist another participant.
  • Any participant who has been found by a course marshal, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the race route (“cutting the course”) shall be immediately disqualified from the event.
  • Any person who participates in the event without a current official event bib number or timing device, or a bib number or timing device not officially assigned to him/her, is subject to removal and disqualification from future events.
  • No persons are authorized to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance or refreshment from anyone during the progress of the event. Any person not properly displaying an authorized and issued bib number shall be directed to leave the course.
  • A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit.

Participant safety

  • The use of wheeled devices by participants or any other person authorized to be on the course shall be strictly limited to (a) authorized and registered wheelchair participants and (b) authorized course marshals on bicycles. Baby joggers are permitted on the course.
  • The use of music devices (e.g. iPods) is permitted during the race. The use of cell phones, video devices, cameras or similar devices by participants while in the event is strongly discouraged, and event officials reserve the right to disqualify any participant using such devices who poses a safety hazard on the course.
  • Medical personnel authorized by the event to do so may examine any participant who appears in distress. If, in the sole opinion of authorized medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.
  • Participants must retire at once from the race if ordered to do so by a member of the event’s official staff, official medical staff or any governmental authority, including fire and police officials.
  • Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participating in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
  • Event officials reserve the right to delay, cancel or suspend the race due to inclement weather or other dangerous circumstances in accordance with Emergency Protocol on severe emergencies and/or inclement weather.
  • Participants are responsible for their recognition and understanding of event signage, symbols and color codes relating to participant maps, facilities and directions.

Result timing

  • All participants are assigned an electronic timing device prior to the event in their participant packet.
  • Participants are responsible for the proper use and application of their assigned timing device.
  • Participants must wear their assigned timing device continuously to receive an accurate finish time.
  • Participant net times greater than the event time requirement (49 minutes) will not be recognized as official.

Timing disqualification

  • Participants found to be wearing two or more event-issued electronic timing devices during the race will be disqualified and their results will not be recorded.
  • Participants with missing split times at official electronic timing checkpoints may be disqualified.
  • All participant finish times are reviewed before times are designated official.
  • Participants must begin the event during the official recognized starting time in order to register an official course completion time.

Exceptions

  • Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.

Amendments/reservations/acknowledgements

  • Event officials reserve the right to modify, supplement or waive all or part of the event rules.
  • Participants shall be bound by any modification or supplement of the event rules published prior to the event.
  • Failure to follow these event rules, as may be amended, will result in immediate disqualification and removal from official results.

The Run For Veterans 5K follows, and participants are subject to, the rules specified by USATF and IAAF. Please visit usatf.org and iaaf.org for additional information concerning the rules mandated by the governing bodies for the sport.